EDI 940 Warehouse Shipping Order | Electronic Data Interchange

In Electronic Document Interchange (EDI), an EDI 940 Warehouse Shipping Order communicates to the warehouse, relaying information and instructions on what product(s) to ship, the quantity, and when the shipment will be executed.

Once the EDI 940 Warehouse Shipping Order has been sent, an EDI 945 Shipment Advice is deployed from the warehouse. It includes all of the pertinent details of the shipment that are then used by a seller to produce an 856 Advance Ship Notice and an 810 Invoice.

EDI 940 Format

ISA*01*0000000000*01*0000000000*ZZ*ABCDEFGHIJKLMNO*ZZ*123456789012345*101127*1719*U*00400*000003438*0*P*>
GS*OW*7705551212*3111350000*20000128*0557*3317*T*004010UCS
ST*940*0001
W05*N*538686**001001*538686
N1*ST*GRITS BREAD COMPANY*ZZ*00046349
N3*2100 SOUTHEAST AVE
N4*SAN DIEGO*CA*91760
N1*DE*PINK BUNNY BREAD*9*0012345670001
N3*2323 BUNNY BLVD
N4*MINNEAPOLIS*MN*55402
N1*WH*ONTARIO*9*0581493780140
N4*ONTARIO*CA*91761
N9*BR*R1121
G62*10*20000204
G62*02*20000207
NTE*WHI*SHIP ON CHEP PALLETS
W66*PP*M***MTEN
LX*1
W01*12*CA*000100011110*VN*000100*UC*DEC0199******19991205
G69*11.500 STRUD BLUBRY
N9*PC*DEC0199
LX*2
W01*32*CA*000100022220*VN*000200*UC*DEC0299******19991207
G69*11.500 STRUD CINN
N9*PC*DEC0299
LX*3
W01*12*CA*000100033330*VN*000300*UC*JAN0100******20000107
G69*11.500 STRUDEL RASPBRY
N9*PC*JAN0100
W76*56*500*LB*24*CF
SE*29*0001
IEA*1*3317

EDI 940 Warehouse Shipping Order Key Data

Information provided in an EDI 940 Warehouse Shipping Order will typically include:

Manufacturer information
Required delivery date
Item descriptions and quantities
Recipient information, including name, ship-to location, contact info, etc.
Billing information
Shipment method details
Shipper stipulations

EDI 940 Warehouse Shipping Order Benefits

EDI 940 offers plenty of benefits to both the purchaser and the supplier. When implementing electronic warehouse shipping orders, benefits can include:

Better visibility into shipping details for buyers, sellers, and warehouses
Reduction in manual entry of data, resulting in ease for buyers, sellers, and warehouses
Automation of order entry streamlines processes and improves efficiency
Automation of order entry reduces order and shipment inaccuracies

For more information on Encompass Solutions’ EDI offerings, read more about our Rapid EDI Implementation.

About Encompass Solutions

Encompass Solutions is a business and software consulting firm that specializes in ERP systems, EDI, and Managed Services support for Manufacturers and Distributors. Serving small and medium-sized businesses since 2001, Encompass modernizes operations and automates processes for hundreds of customers across the globe. Whether undertaking full-scale implementation, integration, and renovation of existing systems, Encompass provides a specialized approach to every client’s needs. By identifying customer requirements and addressing them with the right solutions, we ensure our clients are equipped to match the pace of Industry.